Automated invoice processing
Extract the data, reconcile amounts, and leave the bookkeeping prepared, with AI that runs on your own server.
Less manual transcription of invoices and expenses
Manually recording supplier invoices is one of the most mechanical and inefficient tasks in administration and accounting departments. Beyond consuming valuable working hours, it repeatedly introduces human errors that cause problems at tax closings and in balance sheets.
Polaris AI automates that process on-premise. Delivery notes, PDFs, and scanned invoices are processed on your own server: the AI extracts amounts, tax rates, withholdings, and contact details without sending anything to an external provider.
Native intelligent extraction
Identifies and extracts the issuer’s tax ID, date, taxable base, VAT amounts, income tax withholdings (IRPF), and invoice total, adapting to different layouts without fixed templates. What it extracts stays visible for review before it is accepted.
Direct synchronization
Leaves the extracted information in the format your accounting software expects — Sage, A3, SAP, or a custom build. It is a connection configured during deployment, just like the one to your email.
Data does not leave your network
Invoice content is processed inside your network, so there is no transfer to an external provider to justify. The company’s other GDPR obligations remain its own.
Auditing and visual control
The accountant reviews what was extracted before it enters the books. Nothing is recorded without that approval: it is a step in the process, not a setting.
Reflective performance with no usage fees
Unlike cloud services that charge per document processed, here there is a hardware investment and a fixed monthly license. Processing a thousand invoices or ten thousand does not change the monthly bill. How long it takes to pay off depends on your volume: that calculation is done with your own numbers during the assessment.
Want to see how it extracts your sample invoices?
Book a 30-minute technical session. Bring your own files and we will show you live how we process bookkeeping locally and autonomously.
Book an invoice processing demo on WhatsApp